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Office Managers & Administrative Assistants
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“Making It Happen”
Handle a variety of clerical duties necessary to run an organization efficiently and serve as information and communication managers for a business office.
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The Job
Tasks vary from office to office, but in general responsibilities are to plan and schedule meetings and appointments; organize and maintain paper and electronic files; manage projects; conduct research; and disseminate information by using the telephone, mail services, Web sites, and e-mail. Use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. Some may create spreadsheets; compose correspondence; manage databases; and create presentations, reports, and documents using desktop publishing software and digital graphics. Some secretaries, like legal and medical secretaries, requie having knowledge of technical terminology and procedures in the field or industry. Most work a 40 hour work week.
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Work Environment
Usually work in schools, hospitals, corporate settings, government agencies, or legal and medical offices.
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College Majors
business administration, office administration, communications
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Minimum Qualifications
Word processing, writing, and communication skills are essential. Employers increasingly require extensive knowledge of software applications, such as desktop publishing, project management, spreadsheets, and database management.
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Personality traits helpful for this career
good customer service and interpersonal skills
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Quick Facts
- A degree related to the business or industry in which a person is seeking employment may provide the job seeker with an advantage in the application process.
- Is expected to be among those with the largest number of new jobs.
- More Info: Association of Administrative Professionals, Internet: http://www.iaap-hq.org
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Compensation and Outlook
Median annual wages for office and administrative support worker supervisors and managers were $45,790 in May 2008.
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